New User Account Set Up

If you do not have an account with the Digest, please click on "Submit to the Digest." By logging in with your UCLA Login ID (formerly known as BOL Login), a new account will automatically be generated. If you experience any difficulties, please send an email to our help desk: drc-support@ctrl.ucla.edu.

Questions

If you have any questions or concerns, please email our help desk/support team: drc-support@ctrl.ucla.edu. We are more than happy to address any questions or concerns regarding the Weekly Message Digest system you may have.

How do I subscribe?

If you have a mednet email account (@mednet.ucla.edu), you should already be subscribed.

If you do not have a mednet email account or you are not receiving the Digest, please send an email to drc-support@ctrl.ucla.edu and we will add you to our list.

The DGSOM Weekly Message Digest was created in 2006 to address complaints of excessive email messages addressed to alleveryone list service disseminated by the UCLA David Geffen School Medicine. During any given week, one Digest can replace the need to send up to 30 additional emails.

The Digest is a news source of community submitted announcements and events sent to approximately 20,000 recipients. It is published every Tuesday around 10:00 a.m.

The Digital Signage complements the Digest by providing visual advertisements for events and announcements with a total of 10 screens located in highly trafficked areas of the Center for Health Sciences, BSRB, Gonda, MRL, NRB and the surgery waiting lounge in Ronald Reagan. 

This page will provide you with information regarding policies, guidelines and frequently asked questions pertaining to the Digest and Digital Signs.

  • Anyone with a UCLA logon can post to the Digest.

    There is no limit to the number of items that you can post; however, duplicate items will not be approved.

    The Weekly Message Digest is a valuable resource provided to the David Geffen School of Medicine faculty, staff and students. We actively update and edit the Digest to ensure that this resource remains valuable. Please do not hesitate to contact drc-support@ctrl.ucla.edu with any questions.

  • We review each posting prior to 10 a.m. If the Weekly Message Digest has been published and your posting is still pending, then your posting has not been released yet.

    The Weekly Message Digest automatically defaults to releasing your posting approximately 2 weeks from your event date. If you need to extend this date, then please edit your posting release date or email drc-support@ctrl.ucla.edu to extend this release date. Please keep in mind that we only allow each posting to be listed for a maximum of 6 weeks.

  • Individual postings are listed for a period no longer than 6 weeks.

    New postings to the Weekly Message Digest are identified with an icon on the website and on the email that is sent out. Many readers look only for this icon while viewing the Digest. If posts are allowed to remain longer than a set time period, many readers are not adequately exposed to your event or announcement. We also strive to ensure that the content on the Digest is regularly updated providing new information.

  • Postings that are expired are no longer available to be listed in the Digest. Please submit a new posting.

    New postings to the Weekly Message Digest are identified with an icon on the website and on the email. Many readers look for this icon while viewing the Digest. If posts are allowed to remain longer than a set time period, many readers will not be adequately exposed to your event or announcement. We also strive to ensure that the content on the Digest is regularly updated providing new information.

  • Posting resubmissions are not automated. If you are submitting a posting that was previously listed, you will need to submit the posting as a new submission.

    Please do not hesitate to contact us at drc-support@ctrl.ucla.edu , if you need any assistance with this process.

  • Log into the site.
    Click on "View My Postings"
    Locate the posting you would like to edit.

    1. If your submission is not approved for posting yet (status is waiting for approval), then click on "edit." You will be able to make direct changes to the posting that you submitted.
    2. If your submission has been approved and published (status is sent), then click on "revise posting." You will request your changes in the "Changes" field. An administrator will review your request and update it within one business day.

    Please contact drc-support@ctrl.ucla.edu , if you need any assistance.

  • You can upload one image and one document. For images, please only submit a .jpg or .jpeg. Please limit the width of images to no larger that 200px. For documents, we prefer that you upload a .pdf file. Please note that if another file type is uploaded it will be converted to a .pdf for final posting. Formatting may change during the conversion process.

  • Please do not submit an image with a width greater than 200px. We prefer that you submit either a .jpg or .jpeg.

  • We prefer that you upload a .pdf file. Please note that if another file type is uploaded, it will be converted to a .pdf for final posting. Formatting may change during the conversion process.

  • Please login to the site and submit a revision request. Email drc-support@ctrl.ucla.edu with the updated image or document. Your submission will be updated within one business day.
  • A status of "sent" indicates that your submission was successfully published in the Weekly Message Digest.

    A status of "waiting for approval" indicates that an administrator has not yet approved your submission. An administrator needs to review your submission for appropriateness to content policies. An administrator will also manually update your posting to make sure that it will display appropriately (htmledits) on the Weekly Message Digest.

  • Just "Submit to the Digest". You will need to use your UCLA Logon ID in order to access the Digest.
  • Every item submitted to the Weekly Message Digest is considered for the Digital Signs. Selection of the posting for the signs is at the discretion of the Office of the Dean. The criteria for selection can be found under the header "Digital Signage Policy." The Office of the Dean will not notify you if your posting is selected to appear on the Digital Signs; however, if you would like to be notified if your posting is selected, then please email drc-support@ctrl.ucla.edu with your request.

    Please click on the Digital Signs FAQs for more information about the Digital Signs.
Need assistance? Email drc-support@ctrl.ucla.edu
  • Every item submitted to the Weekly Message Digest is considered for the Digital Signs. Selection of the posting for the signs is at the discretion of the Office of the Dean. The criteria for selection can be found under the header Digital Signage Policy. The Office of the Dean will not notify you if your posting is selected to appear on the Digital Signs; however, if you would like to be notified if your posting is selected (a one-time courtesy), then please email drc-support@ctrl.ucla.edu with your request.
  • Graphics for the digital signs are selected at the sole discretion of the Office of the Dean. If there is a concern over a graphic selected for your event, please email drc-support@ctrl.ucla.edu .
  • Currently, we do not have a mechanism developed to notify individuals if their posting was selected for the signs. If you would like a notification, then please send your request to drc-support@ctrl.ucla.edu .
  • Generally, items will remain on the Digital Signs for a period of less than two weeks.
  • Everything submitted to the Weekly Message Digest is considered for inclusion on the Digital Signs. Preference is provided for events that are general in nature, target a significant portion of the DGSOM audience (including faculty, staff and students), occur within business hours, and are in the general vicinity of the Center for Health Sciences.

    There are a few categories of items that are not selected for inclusion on the signs. These include the CME courses that require registration fees and research study recruitment because the target audience is limited.

Need assistance? Email drc-support@ctrl.ucla.edu
  • Please email drc-support@ctrl.ucla.edu if you feel an email sent to all-everyone@mednet.ucla.edu  is violating this policy. 

    I. PURPOSE

    This policy is intended to set forth the guidelines and principles regarding unsolicited electronic communications (email) disseminated via the All-Everyone mandatory list compiled and maintained by the UCLA Health System and the UCLA David Geffen School of Medicine (DGSOM). The goals of this policy are to ensure that: (1) the DGSOM and UCLA Health System use electronic communications resources for purposes appropriate to the mission of the institution, (2) electronic communications resources are used in compliance with Laws and University policies, and (3) electronic communications resources are used in a fashion that is respectful of the burden that mass electronic messaging places on people and resources. This policy also describes the process for requesting and approving exceptions to the policy

    II. DEFINITIONS

    For the purposes of this policy statement, the following definitions shall apply:

    Mass electronic messaging: any unsolicited electronic communication that is sent to 250 or more users. Mass electronic messaging is an unsolicited communication.

    Mandatory list: a list maintained by DGSOM to distribute information specific to its members. A person becomes a member of a mandatory list by becoming a member of the specific campus unit. Campus units include, but are not limited to, classes, departments, colleges and schools. The All-Everyone mandatory list includes faculty, staff, fellows, residents and contractors for DGSOM and is addressable via lleveryone@mednet.ucla.edu .

    DGSOM Digest: a weekly summary of DGSOM community submitted announcements and events disseminated every Tuesday through alleveryone@mednet.ucla.edu and accessible online at http://digest.healthsciences.ucla.edu. Submissions are reviewed for appropriate use and content.

    III. BACKGROUND

    DGSOM encourages the use of its electronic communications in support of the mission of DGSOM and timely dissemination of important, critical, or necessary information to faculty, staff, and students. DGSOM also recognizes that the volume of important, critical, or necessary information related to the operation and activities of the enterprise can overwhelm electronic communications channels-email. The DGSOM Digest was implemented in 2006 as a mechanism for collecting and disseminating important information in a weekly digest format that reduces the number on individual email messages.

    IV. STATEMENT

    The Weekly Message Digest is the primary mechanism for faculty, staff, residents, fellows and contractors to disseminate important information to the All-Everyone mandatory list.

    All mass electronic messaging to the All-Everyone Mandatory list will adhere to the following allowable uses:

    1. Allowable uses
      1. Use of mass electronic messaging is restricted to communications from the University that comply with UCLA Email Policy and Guidelines and that represent official University business.
      2. Mass electronic messages shall not be sent except in the following circumstances:
        1. Messages concerning emergency, health, safety and welfare issues.
        2. Messages pertaining to matters of DGSOM and University Policy.
        3. Established aggregated news (i.e., Weekly Message Digest).
        4. High Impact Announcements
      3. Mass electronic messages require the approval of a Senior Associate Deans, a Vice Dean, the Executive Dean, or the Dean.
      4. All mass message exceptions made by one of the Senior Deans must include in the body of the message the identity of the person requesting dissemination and the name of the sponsoring authority.

    V. REFERENCES

    1. Academic Information Technology Meetings 2006
    2. Office of the President: University of California Electronic Communications Policy, 11/17/00 (http://www.ucop.edu/ucophome/policies/ec/ );
  • Weekly Message Digest Policies and Procedures

    Digital Signs

    Please note that your posting may be selected to be posted on the Digital Signs found throughout the first floor of CHS. Selection of the posting for the signs is at the discretion of the Office of the Dean. The criteria for selection can be found under "Digital Signage Policy." The Office of the Dean will not notify you if your posting is selected to appear on the screens.

    Digital Sign Graphics

    The image upload option provided on the Digest is only intended for display on the Digest. We recommend uploading graphics with widths no larger than 150px.

    Graphic selection for the Digital Signs is solely at the discretion of the Office of the Dean. If there is a concern over a graphic selected for your event, please email drc-support@ctrl.ucla.edu .

    Digest

    1. Content Policies
      • Appropriate postings to the Weekly Message Digest are those that concern information of general interest relating to the professional and scientific activities of the educational, research, clinical, and administrative staff at the David Geffen School of Medicine.
      • Industry sponsored events and announcements will be reviewed for compliance with the "Guidelines on Industry Activities for the David Geffen School of Medicine at UCLA and the UCLA Medical Enterprises." http://dgsom.healthsciences.ucla.edu/dgsom/pages/industry-guidelines
      • Accuracy of the content submitted to the WMD is the responsibility of the individual posting.
      • Content will be reviewed and edited at the discretion of the Office of the Dean.
      • Postings will be listed as either events or announcements.
        1. An announcement is usually a one-time occurrence that fits into the Announcements, Funding Opportunities, Research Study Recruitments and Classified categories.
        2. An event is often part of a series of repeating events (such as a weekly meeting or seminar series), but can be a one-time occurrence that fits into the Seminars, Symposia, & Talks category.
    2. Categories
      • Headlines
        1. Selected solely by Office of the Dean.
      • CME Courses
        1. Selected solely by the Office of Continuing Medical Education http://www.cme.ucla.edu
      • Seminars, Symposia, & Talks
        1. Generally any event hosted by and/or featuring a DGSOM representative held on campus or at a University sponsored event.
      • Announcements
        1. Must be UCLA hosted, sponsored and/or endorsed.
        2. Changes in University, Department or Organization policy, hours of operation, location, etc. will be listed in this category.
      • Funding Opportunities
        1. Generally any internal funding opportunity available to the DGSOM community.
      • Research Study Recruitment
        1. Advertisements seeking research study participants will be posted in this category.
      • Classified
        1. Postings regarding the availability of surplus or under utilized equipment or scientific apparatus, post-doc recruitment, events requiring a registration fee and job opportunities will be placed in this category. 
    3. Time Frame
      • The Weekly Message Digest is published every Tuesday.
      • Events and announcements will be listed for a period no longer than 6 weeks.
      • Postings must be received no later than Monday at 5:00 p.m. for inclusion in the Digest.
    4. Selection Criteria
      • Events and announcements may be denied based on the following criteria:
        1. Relevance
          • Content policy requirements are not met.
        2. Time
          • The event or announcement falls prior to or concurrent with the publication of the upcoming digest.
    5. Digital Signage
      1. Events and Announcements will be selected from the Weekly Message Digest.

    This policy statement will be revised and updated as necessary for clarification.

  • Digital Signage Policies and Procedures

    1. Content Policies
      • Signage postings will be selected only after the event or announcement is posted and approved on the Weekly Message Digest.
      • Content must adhere to the Appropriate Use Policy
      • Actual on-screen placement, graphic-selection, start/end dates, and frequency decisions are at the discretion of the Office of the Dean.
        1. The posting title and posting summary will be edited to fit within the format of the Digital Signage.
      • Accuracy of the content submitted to the WMD is the responsibility of the individual posting.
      • Postings submited to alleveryone@mednet.ucla.edu will not be conisdered for posting on the Digital Signs.
    2. Selection Criteria
      Events and announcements that meet the content policies will be reviewed and selected based on the following criteria.
      • Relevance
        1. Appropriate postings to the Digital Sign Boards are those that concern information of general interest relating to the professional and scientific activities of the educational, research, clinical, and administrative staff at DGSOM. These include announcements of events (seminars, meetings, etc.), staff or organizational changes, statements of department or University policy, etc.
      • Target Audience
        1. Higher priority will be given to events or announcements targeting a general audience.
      • Location
        1. Signage posting selection is limited to within the proximity of the Center for Health Sciences.
        2. Consideration may be given for events or announcements that fall outside of this designated area at the discretion of the Office of the Dean.
      • Time
        1. Priority will be given to events or announcements that fall within standard office working hours.
        2. Consideration may be given for events or announcements that fall outside of this designated time frame at the discretion of the Office of the Dean.
      • Equitable
        1. The overall content of the Digital Signage is to provide a balanced representation of the DGSOM's core values of education, research, and patient care.
        2. Consideration may be given for a lower priority event or announcement if the core value it highlights is underrepresented on the board.
    3. Time Frame
      • "Upcoming Events" are primarily selected from a period that extends no further than 2-3 weeks from the most current Tuesday digest. Save-the-date postings aligning with the mission of the DGSOM are granted exception to this policy.
        1. At the discretion of the Office of the Dean, selected "Upcoming Events" will be transferred to "In the Spotlight."
      • "In the Spotlight" postings are selected from a period that extends no further than 9 days.
      • The Office of the Dean may, at its discretion, post events or announcements outside of the above referenced time frames.

    This policy statement will be revised and updated as necessary for clarification.

Need assistance? Email drc-support@ctrl.ucla.edu