The DGSOM Weekly Message Digest was created in 2006 to address complaints of excessive email messages addressed to alleveryone list service disseminated by the UCLA David Geffen School Medicine. During any given week, one Digest can replace the need to send up to 30 additional emails.
The Digest is a news source of community submitted announcements and events sent to approximately 20,000 recipients. It is published every Tuesday around 10:00 a.m.
The Digital Signage complements the Digest by providing visual advertisements for events and announcements with a total of 10 screens located in highly trafficked areas of the Center for Health Sciences, BSRB, Gonda, MRL, NRB and the surgery waiting lounge in Ronald Reagan.
This page will provide you with information regarding policies, guidelines and frequently asked questions pertaining to the Digest and Digital Signs.
Anyone with a UCLA logon can post to the Digest.
There is no limit to the number of items that you can post; however, duplicate items will not be approved.
The Weekly Message Digest is a valuable resource provided to the David Geffen School of Medicine faculty, staff and students. We actively update and edit the Digest to ensure that this resource remains valuable. Please do not hesitate to contact firstname.lastname@example.org with any questions.
We review each posting prior to 10 a.m. If the Weekly Message Digest has been published and your posting is still pending, then your posting has not been released yet.
The Weekly Message Digest automatically defaults to releasing your posting approximately 2 weeks from your event date. If you need to extend this date, then please edit your posting release date or email email@example.com to extend this release date. Please keep in mind that we only allow each posting to be listed for a maximum of 6 weeks.
Individual postings are listed for a period no longer than 6 weeks.
New postings to the Weekly Message Digest are identified with an icon on the website and on the email that is sent out. Many readers look only for this icon while viewing the Digest. If posts are allowed to remain longer than a set time period, many readers are not adequately exposed to your event or announcement. We also strive to ensure that the content on the Digest is regularly updated providing new information.
Postings that are expired are no longer available to be listed in the Digest. Please submit a new posting.
New postings to the Weekly Message Digest are identified with an icon on the website and on the email. Many readers look for this icon while viewing the Digest. If posts are allowed to remain longer than a set time period, many readers will not be adequately exposed to your event or announcement. We also strive to ensure that the content on the Digest is regularly updated providing new information.
Posting resubmissions are not automated. If you are submitting a posting that was previously listed, you will need to submit the posting as a new submission.
Please do not hesitate to contact us at firstname.lastname@example.org , if you need any assistance with this process.
Log into the site.
Click on "View My Postings"
Locate the posting you would like to edit.
Please contact email@example.com , if you need any assistance.
You can upload one image and one document. For images, please only submit a .jpg or .jpeg. Please limit the width of images to no larger that 200px. For documents, we prefer that you upload a .pdf file. Please note that if another file type is uploaded it will be converted to a .pdf for final posting. Formatting may change during the conversion process.
Please do not submit an image with a width greater than 200px. We prefer that you submit either a .jpg or .jpeg.
We prefer that you upload a .pdf file. Please note that if another file type is uploaded, it will be converted to a .pdf for final posting. Formatting may change during the conversion process.
A status of "sent" indicates that your submission was successfully published in the Weekly Message Digest.
A status of "waiting for approval" indicates that an administrator has not yet approved your submission. An administrator needs to review your submission for appropriateness to content policies. An administrator will also manually update your posting to make sure that it will display appropriately (htmledits) on the Weekly Message Digest.
Everything submitted to the Weekly Message Digest is considered for inclusion on the Digital Signs. Preference is provided for events that are general in nature, target a significant portion of the DGSOM audience (including faculty, staff and students), occur within business hours, and are in the general vicinity of the Center for Health Sciences.
There are a few categories of items that are not selected for inclusion on the signs. These include the CME courses that require registration fees and research study recruitment because the target audience is limited.
Please email firstname.lastname@example.org if you feel an email sent to email@example.com is violating this policy.
This policy is intended to set forth the guidelines and principles regarding unsolicited electronic communications (email) disseminated via the All-Everyone mandatory list compiled and maintained by the UCLA Health System and the UCLA David Geffen School of Medicine (DGSOM). The goals of this policy are to ensure that: (1) the DGSOM and UCLA Health System use electronic communications resources for purposes appropriate to the mission of the institution, (2) electronic communications resources are used in compliance with Laws and University policies, and (3) electronic communications resources are used in a fashion that is respectful of the burden that mass electronic messaging places on people and resources. This policy also describes the process for requesting and approving exceptions to the policy
For the purposes of this policy statement, the following definitions shall apply:
Mass electronic messaging: any unsolicited electronic communication that is sent to 250 or more users. Mass electronic messaging is an unsolicited communication.
Mandatory list: a list maintained by DGSOM to distribute information specific to its members. A person becomes a member of a mandatory list by becoming a member of the specific campus unit. Campus units include, but are not limited to, classes, departments, colleges and schools. The All-Everyone mandatory list includes faculty, staff, fellows, residents and contractors for DGSOM and is addressable via firstname.lastname@example.org .
DGSOM Digest: a weekly summary of DGSOM community submitted announcements and events disseminated every Tuesday through email@example.com and accessible online at http://digest.healthsciences.ucla.edu. Submissions are reviewed for appropriate use and content.
DGSOM encourages the use of its electronic communications in support of the mission of DGSOM and timely dissemination of important, critical, or necessary information to faculty, staff, and students. DGSOM also recognizes that the volume of important, critical, or necessary information related to the operation and activities of the enterprise can overwhelm electronic communications channels-email. The DGSOM Digest was implemented in 2006 as a mechanism for collecting and disseminating important information in a weekly digest format that reduces the number on individual email messages.
The Weekly Message Digest is the primary mechanism for faculty, staff, residents, fellows and contractors to disseminate important information to the All-Everyone mandatory list.
All mass electronic messaging to the All-Everyone Mandatory list will adhere to the following allowable uses:
Please note that your posting may be selected to be posted on the Digital Signs found throughout the first floor of CHS. Selection of the posting for the signs is at the discretion of the Office of the Dean. The criteria for selection can be found under "Digital Signage Policy." The Office of the Dean will not notify you if your posting is selected to appear on the screens.
The image upload option provided on the Digest is only intended for display on the Digest. We recommend uploading graphics with widths no larger than 150px.
Graphic selection for the Digital Signs is solely at the discretion of the Office of the Dean. If there is a concern over a graphic selected for your event, please email firstname.lastname@example.org .
This policy statement will be revised and updated as necessary for clarification.
This policy statement will be revised and updated as necessary for clarification.